Privacy Notice

This Privacy Notice contains legally relevant provisions, which you acknowledge by accessing one or all websites hosted on the servers of the International Musicological Society (IMS), including subdomains and microsites. The protection of personal information is important to the IMS. We comply with the applicable provisions of Swiss data protection legislation. No liability is assumed for compliance with the data protection provisions by websites of third parties to which the IMS websites refer and link.

All information contained on the IMS websites is for general information purposes only. It is provided by the IMS and while we endeavor to keep the information up-to-date and correct, we make no representations or warranties of any kind, express or implied, about the completeness, accuracy, reliability, suitability, or availability with respect to the websites or the information, products, services, or related graphics contained on the websites for any purpose. Any reliance you place on such information is therefore strictly at your own risk. In no event will the IMS be liable for any loss or damage including without limitation, indirect or consequential loss or damage, or any loss or damage whatsoever arising from loss of data or profits arising out of, or in connection with, the use of the websites. Through the IMS websites you are able to link to other websites. We have no control over the nature, content, and availability of those sites. The inclusion of any links does not necessarily imply a recommendation or endorsement of the views expressed within them. Every effort is made to keep the websites up and running smoothly. However, the IMS takes no responsibility for, and will not be liable for, the websites being temporarily unavailable due to technical issues beyond our control. For best compatiblity with our site, we recommend using Mozilla Firefox which can be downloaded here: www.mozilla.org/firefox

When the IMS websites are invoked, access information such as IP addresses, dates and times, browser requests, generally transmitted information on the operating system and browser, etc. are recorded and stored in server log files. This information is collected anonymously and we use the information solely for statistical purposes and to ensure the proper functioning of the websites. We store the server log files until they are automatically deleted after twelve months at the latest. The IMS websites contain various input forms (membership forms, event registrations, etc.) with which you can voluntarily provide us with personal information. The same applies if personal information is transmitted not via the input form, but via the email address provided for this purpose on the respective IMS website. A secure connection featuring SSL encryption is automatically invoked when using the input forms, which renders data transmitted online illegible by third parties. The transmission of confidential or personal information by email is at the sender’s risk.

The IMS collects and processes personal data (name, email address, postal address, credit card information, bank accounts, etc.) when you

• sign up for or renew an IMS membership;
• make a donation to the IMS;
• purchase one of our products (publications, etc.);
• register online for any of our services and/or events;
• use or view our website via your browser’s cookies.

The IMS collects your data so that we can

• process and manage your membership and membership account;
• send you emails with news about IMS-related events, publications, etc., as well as regarding your membership.

When the IMS processes your membership application/renewal, order, etc., we may send your data to, and also use the resulting information from, credit reference agencies to prevent fraudulent purchases. Credit card and/or bank information data is not stored on our websites or servers and will be deleted immediately as soon as a payment has been successfully processed.

Cookies are text files placed on your computer to collect standard Internet log information and visitor behavior information. When you visit our websites, we may collect information from you automatically through cookies or similar technology (for further information, visit allaboutcookies.org). The IMS uses cookies so that we can recognize you on our website, keep you signed in, and remember your previously selected preferences. You can set your browser not to accept cookies, and the above website tells you how to remove cookies from your browser. However, in a few cases, some of our website features may not function as a result.

Attendance at events hosted by or under the auspices of the IMS may be recorded through photographs and/or video recordings. Images and/or videos may be used on the IMS website and social media channels, in publications, and for other means of dissemination to advance the aims and objectives of our society. If you do not wish your images and/or videos to be published, you should notify the event organizers prior to or immediately after the event. The IMS does its best to make sure that everyone being photographed and/or videographed is aware of the situation and has the opportunity to decline participation. If you find an image and/or video of yourself that you would like to have removed from the IMS dissemination platforms, please contact us and we will take care of it immediately.

The IMS websites contains links to other websites. Our Privacy Notice applies only to our websites, so if you click on a link to another website, you should read their privacy notice.

We keep our Privacy Notice under regular review and reserve the right to update it at any time without prior notice.

You can contact us at the following address for information on the personal data collected about you and to correct, supplement, or delete your personal data:

International Musicological Society (IMS)
PO Box 633
Basel, 4001 Switzerland
Email: office@musicology.org